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CV Writing – Emailing it as Plain Text

Sunday, March 27, 2011 By: Debra Mills
CV in plain text

Email your CV in plain text.

When you cannot use attachments or formatted documents, copy and paste the relevant sections of your Pro-CV PLAIN TEXT.txt file or your own .txt file (without line breaks) into your EMAIL ‘compose’ box.

If a job description asks you to include a plain text CV in the body of an email, make sure your email software is set to send plain text. Otherwise, your email browser will add formatting to your CV and the recruiter may assume you didn’t follow instructions.

The method for sending a plain-text email depends on the email program you’re using. Look for a “Plain Text” button or option and/or make sure the “Rich Text Editor” is off. Further information can usually be found in the “help” section of the program.

Here are instructions for some major email programs.

* GoogleMail/GMail:
Choose “Compose Mail”. Click “plain text” option amongst the formatting options. Then, simply copy and paste your CV into the e-mail. You may have to make some minor formatting changes.

* Yahoo! Mail:
Create a new e-mail. At the bottom of the email, click the “plain text” button. Then, simply copy and paste your CV into the e-mail. You may have to make some minor formatting changes.

* Hotmail:
Create a new e-mail, in the pull-down field labelled “Tools” make sure the “Rich Text Editor” is off. You’ll be able to tell if you’ve successfully turned the Rich Text Editor off as all the formatting options will disappear from your compose screen. You may have to make some minor formatting changes.

* Windows Live Mail:
If you don’t see a menu, press ALT. Click Tools then Options. Click the Send tab. Next to Mail Sending Format, tick the option for Plain text. Click the Compose tab. Set the Compose Font for mail to 10 pt. Courier New. Click OK.

* Microsoft Outlook:
Create a new email, click on the “Format” button and choose the “Plain Text” option. Then, simply copy and paste your resume into the new email. You may have to make some minor changes, but most of your formatting should remain intact.

Before sending an email, read over all the contents of the compose box to ensure that you have copied and pasted the relevant sections. For instance, have you inadvertently included your references?

2 Responses to “CV Writing – Emailing it as Plain Text”

  1. Vicky says:

    I agree because even if your CV is going to get parsed by one of those applicant tracking software programs you should still have it nicely presented for humans to read.

  2. Claire says:

    Thanks for the super info about emailing my CV!